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Annual Meetings


Meeting, Bodega Marine Lab & California Academy of Sciences
March 19-22, 2014

The 2014 Annual Meeting was held March 19-22, with hosting duties shared by the UC Davis Bodega Marine Laboratory in Bodega Bay and the California Academy of Sciences in San Francisco. Visit the conference wiki for more information.


Meeting, Santa Catalina Island, California
March 18-20, 2013

The Spring 2013 Meeting was held March 18-20, 2013 at the Wrigley Marine Science Center on Santa Catalina Island. Information about this meeting is available on the conference wiki.


Meeting, Anchorage, Alaska
August 24-25, 2012

The 2012 Meeting was held in conjunction with the 38th Annual IAMSLIC Conference in Anchorage, Alaska.


Meeting , Newport, Oregon
March 10 – 13, 2011

The Spring 2011 Meeting was held March 10 – 13, 2011 at the Hatfield Marine Science Center in Newport, Oregon. Information about the conference is available at the conference wiki along with a summary report.


Meeting, Bamfield, British Columbia
March 26-30, 2010

The Spring 2010 Meeting was held March 26-30, 2010 at the Bamfield Marine Sciences Centre on the west coast of Vancouver Island, British Columbia. A summary of the meeting has been compiled by Sonja Kromann and additional information can be found on the conference wiki. Conference photos are available from:

Group Photo
flickr Sally Taylor
flickr Steve Watkins
photoshare Eric Marshall
picasa Sonja Kromann
me.com Joe Wible


Meeting, Pacific Grove, California
March 1-4, 2009

The Spring 2009 Meeting was held March 1-4, 2009 at the Asilomar Conference Grounds in Pacific Grove, California. A summary of the meeting is available, and additional information can be found on the conference wiki. Conference photos are available on flickr.


Meeting, San Juan Island, Washington
March 26-29, 2008

The Spring 2008 Meeting was held March 26-29, 2008, at the Friday Harbor Laboratories of the University of Washington on San Juan Island, Washington. Conference photos are available on flickr.


Meeting, San Pedro, California
March 21-24, 2007

The Spring 2007 Meeting was held March 21-24, 2007, at the Cabrillo Marine Aquarium in San Pedro, California.
Meeting Notes (Word Doc) (Word Document)
Conference photos


Meeting, La Paz, Baja California Sur, Mexico
March 5-9, 2006

The Spring 2006 Meeting was held March 1-4, 2006, in La Paz, Baja California Sur, Mexico.


Meeting, La Jolla, California
March 9-12, 2005

The Spring 2005 Meeting was held March 9-12, 2005, in La Jolla, California.
View a Group Photo of the attendees (1.6MB PDF).


Meeting, Vancouver, British Columbia
March 5-6 2004


Meeting, Kailua-Kona, Hawaii
March 5-8, 2003

The Spring 2003 meeting was held March 5-8, 2003, hosted by the University of Hawaii Libraries. Conference Information is still available.


Meeting, Oregon Institute of Marine Biology
March 21-24, 2002

The Spring 2002 meeting was held March 21-24, 2002, hosted by the Oregon Institute of Marine Biology in Charleston, Oregon. Conference Information is still available.


Meeting, Moss Landing Marine Laboratories and Monterey Bay Aquarium Research Institute
March 7-11, 2001

The Spring 2001 meeting was held March 7-11, 2001, hosted by Moss Landing Marine Laboratories in the Monterey Bay region of California. Conference Information is still available.


Meeting, CICESE, Ensenada, Baja California, Mexico
March 9-12, 2000

The Cyamus Regional Group held its Annual Meeting March 9-12, 2000, at the Centro de Investigation Cienti­fica y de Educacion Superior de Ensenada in Baja California, Mexico. The meeting, hosted by Amelia Chvez Comparn, was the largest Cyamus meeting to date, with 34 attendees. Holding the meeting in Ensenada enabled nine Mexican librarians to participate, part of a continuing Cyamus intiiative to expand IAMSLIC membership and involvement of librarians from Baja California and the western coast of Mexico. With the generous support of a $595 grant from IAMSLIC, an interpreter was able to attend, which greatly enhanced the effectiveness of the program and information sharing.Several key topics were addressed at the Annual Meeting, including: the licensing, acqusitions and support of electronic publications; a needs assessment exercise lead by Susan Berteaux which identified training ideas (see http://scilib.ucsd.edu/sio_instruct/iamslic/cyamus2000.html) that were forwarded to the IAMSLIC Training Committee; and resource sharing strategies. The resource sharing discussions led to an agreement that more interlibrary borrowing requests would first be sent to Cyamus members before being requested on the IAMSLIC listserv. A task force was formed to examine alternatives for the transport and delivery of duplicate materials among Cyamus libraries, particularly materials needed by Mexican member libraries. A grant proposal was submitted to IAMSLIC by Melissa Wong on behalf of the task force and was funded for $675 to support a pilot project. Janet Webster, as a member of the IAMSLIC Council of Singers, led a fruitful discussion of the mission and future of IAMSLIC as an organization, as well as ideas for the structure and content of IAMSLIC conferences.

Following the meeting, a set of links to the online catalogs and serials lists of all Cyamus member libraries was added to the Cyamus Web site to facilitate resource sharing.

(Excerpt from the 2000 Cyamus Annual Report. Conference Information is still available.)


Meeting, Hatfield Marine Science Center, Newport, Oregon
March 11-14, 1999

The Cyamus Regional Group held its Annual Meeting March 11-14, 1999, at the Hatfield Marine Science Center in Newport, Oregon. Janet Webster hosted a very successful meeting with 25 Cyamus members in attendance. Partial financial assistance from remaining funds granted by IAMSLIC to the Cyamus Regional Group in 1997-98 supported the participation of three of the four members attending from Baja California Sur, Mexico. Dr. Lavern Weber, Director of Hatfield Marine Science Center and incoming president of the National Association of Marine Laboratories (U.S.), joined the group for a discussion and consultation on possible strategies for NAML to facilitate marine education at the elementary and secondary levels. Among the ideas addressed were potential partnerships with other marine education programs and mechanisms for students to direct inquiries about marine topics to a volunteer pool of marine scientists and librarians via the Web. Other topics of discussion at the Meeting included digitization projects; support for services to adjunct and affiliated users; links to special collections and grey literature throughout the region; managing public printing and photocopying; personal bibliographic database management software; and round-robin updates from each member library. Susan Berteaux led a focused discussion session on library and bibliographic instruction in marine science libraries.

(Excerpt from the 1999 Cyamus Annual Report. Conference Information is still available.)

Meeting, Bodega Marine Lab, Bodega Bay, California
March 12-15, 1998

Friday
Introductions
In general, a theme of this year’s roundtable was moving and construction. Lots of upcoming activity. We interrupted this lively session for a behind-the-scenes tour of the Salmon Genetics facility led by Paul Siri, BML Associate Director.

International Issues
Cyamus received a grant from IAMSLIC to set up ariel stations in Baja, California and to bring librarians to a Cyamus meeting. Amelia Chavez Comparan (CICESE) and Horacio Sanchez Mendoza (CIBNOR) were funded for this year’s meeting. The necessary hardware and software to establish a send/receive site and a receive only site were distributed.
Andrea Coffman produced a draft on a bilingual interlibrary loan/document request form. The group suggested minor changes. Andrea will put this document on a file server at her instituion with a pointer to it from the Cyamus site. Many thanks to Andrea, Susan Gilmore, Amelia Chavez and Teresa Barriga for their work on this project.
We also discussed other ways Cyamus could help libraries and librarians in Baja. Since we often receive inquiries about journal donations it was suggested that a list of “needs” from CIBNOR and CICIMAR would be helpful. Horacio will post a list to the Cyamus listserv. Amelia will contact Teresa Barriga at CICIMAR and ask her to do the same.
The group will also compile a list of spanish-speaking members and circulate it through the listserv or the web site. Amelia volunteerec to translate our Cyamus web pages into Spanish.
We all agreed that our outreach activities to Baja California have been extremely rewarding and fun, but there is still much to do. The group sees this as a long-term activity.

Union List
Steve Watkins reported on some problems arising from the posting of the union list on the web site. At last year’s meeting we decided on a new approach. Steve took the ASFA serials list from Cambridge Scientific Abstracts and used it as a template for Cyamus members to list holdings. Unfortunately, Steve began receiving a number of messages requesting document delivery from journals listed. Oops! Steve added a statement to the top level page clarifying the purpose of the list and also added a login script. Debra Losey has been added holdings and serial titles to the list. Joan Parker has the core list of MLML journals loaded.

Saturday
Other Issues
Discussions of PromptCat, printing and electronic journal subscriptions began the morning. The current Cyamus representative’s term of office expires in October. Barb Butler, the previous rep will send out a call for nominations and conduct the election.

Iceland and the 1999 Cyamus Meeting
Logistics for the upcoming IAMSLIC meeting in Iceland and the location of next year’s meeting finished out the morning. The group felt that it was time to move north and a logical location for 1999 would be the Hatfield Marine Science Center in Newport, Oregon.

Attendees

Susan Berteaux Scripps Institution of Oceanography
Barb Butler Oregon Institute of Marine Biology
Kathy Carr University of Washington. Friday Harbor and Biological Sciences
Amelia Chavez Comparon CICESE
Andrea Coffman Oregon Coastal Law Center
Jean Crampon Hancock Library, University of Southern California
Snowdy Dodson California State University Northridge
Christie Glasby Cambridge Scientific Abstracts
Kit Johnston Ebsco
Debra Losey National Marine Fisheries Service. Southwest Fisheries Science Center
Jim Markham University of California Santa Barbara
Horacio Sanchez Mendoza Centro de Investigaciones Biologicas del Noreste S.C.
Joan Parker Moss Landing Marine Laboratories
Gareth Penn National Marine Fisheries Service. Tiburon Lab and Point Reyes Bird Observatory
Steve Watkins California State University Monterey Bay
Janet Webster Hatfield Marine Science Center
Joe Wible Hopkins Marine Station

Meeting, La Paz, Baja California Sur, Mexico
April 10-13, 1997

Friday
Introductions
We began with our highly-anticipated roundtable session on what’s new in our libraries and institutions. Most years we find a hotly burning issue from this session. Not so for 1997. However, the presence of four librarians from marine science institutions in La Paz brought the issue of resource sharing to the forefront of our discussions. (We were fortunate to have Andrea at this meeting. Her fluency in the native language of La Paz made us seem far less provincial than we probably are! Muchas gracias.)

International Issues
Sergio, Horacio, and Ester from Centro de Investigaciones Biologicas del Noreste S.C. (CIB) and Teresa from Centre Interdisciplinario de Ciencias Marinos (CICIMAR) provided compelling remarks on the difficulties of marine science libraries in Mexico. The lack of professional librarians is a national problem. CICESE in Ensenada is the largest marine science library and provides much of the interlibrary loans needed. If the information is not available there it is very difficult to find. Sergio reported that there is a consortium of seven science libraries from the major institutions in Mexico. They are in the process of creating a master list of theses and dissertations. They are also trying to obtain copies of the Ariel software but it is very expensive to purchase in Mexico. Fran is going to contact RLG about purchasing in the US.

The duplicate exchange list, IAMSLIC listserv and Cyamus reflector were all suggested as ways these libraries might increase access to materials not available in Mexico. Our La Paz colleagures reported that the length of time to receive an interlibrary loan from the US is often greatly extended by translation difficulties thay may arise when a request poses a problem — not on shelf, not as cited, etc. Andrea volunteered to work on bilingual interlibrary loan forms (with help from Susan at HMSC) and will get feedback from La Paz.

Resource sharing was a long-debated topic. Will the listserv suffice or should there be a single point of contact? Barb, as chair of the IAMSLIC committee, agreed to outline a model project.

Field Trip
Sergio kindly offered to include his institution in our afternoon tour. We travelled to CICIMAR and toured their aquaculture facilities and Library, then on to CIB where we saw more aquaculture, primarily shrimp, and a very attractive Library. Both institutions are connected to the Internet with web access and have ASFA on cd-rom.

Saturday
International Issues/Resource Sharing (continued)
The Cyamus union list was the focus of extended discussion. Both CICIMAR and CIB will send holdings in electronic format to Joe for inclusion. No concensus was reached on the best approach to the union list. There was general agreement that it is difficult to access; there was wide-ranging disagreement on a possible solution. Joe will continue to assist those who need help getting holdings loaded. Joan will be working on a “reflector” prototype for resource sharing on another project and will attempt to make the two converge.

The ASFA Serials Source list could be useful. Christie will talk to Craig Emerson. This list is also web-accessible. Steve will look into this possible alternative.

Cyamus will put forward a grant to IAMSLIC for seed money to support our outreach efforts to Baja California. Funds will be requested for purchase of the Ariel software and partial support for attendance at next year’s Cyamus meeting. Joan will draft and send to the Cyamus reflector for comments.

Non-monetary Value of a Library
Andrea needed ideas on measuring the value of a library. Since several in attendance have had to do similar assessments there were no shortage of suggestions. (Notes provided by Andrea Coffman.)
Home page:
Include on your home page a request for comments. Make this easy for someone to do by making a link to your e-mail address.
Surveys:
Make sure that your survey solicits the information you need.
Put some thought into choosing the target audiences for the survey.
Include some questions on the implications of NOT having particular library services.
Surveys can be wrapped around books or included in various library mailings, such as new book lists. For the latter, it’s important to make these “fold and stamp” forms that can be easily separated from the rest of the mailing.
Other methods:
Interview students.
Keep a journal of patron comments and anecdotes.
Individual anecdotes can be very useful, because they show examples of the range of patrons and the range of services provided.
Give patrons response cards with your e-mail address on it.
For additional approaches and ideas, search the library literature.
There have been several useful articles written about in-depth surveys and tracking library users.

IAMSLIC
Janet reported briefly on IAMSLIC issues. The rolling grant cycle is in its first year. Peter P. is urging us to get our scientists to put their listing into the Global Directory. Planning for the annual conference in Charleston is well underway.

Cambridge Scientific Abstracts
Christie updated the Cambridge guidelines on consortium pricing of their databases. The critical element for this package is that all subscriptions have the same start and end date.

1998 Cyamus Meeting
There was general agreement that our first choice for next year is Bodega Marine Lab with Hatfield as our second choice. Joan will contact Eleanor for possible dates.

Attendees

Sergio Ticul Alverez-Castaneda Centro de Investigaciones Biologicas del Noreste S.C.
Teresa Barriga Centre Interdisciplinario de Ciencias Marinos
Barb Butler Oregon Institute of Marine Biology
Andrea Coffman Oregon Coastal Law Center
David Coleman University of Hawaii/MBARI
Jean Crampon Hancock Library, University of Southern California
Snowdy Dodson California State University Northridge
Christie Glasby Cambridge Scientific Abstracts
Horacio Goytotua Centro de Investigaciones Biologicas del Noreste S.C.
Jim Markham University of California Santa Barbara
Esther Ojeda Centro de Investigaciones Biologicas del Noreste S.C.
Joan Parker Moss Landing Marine Laboratories
Steve Watkins California State University Monterey Bay
Janet Webster Hatfield Marine Science Center
Joe Wible Hopkins Marine Station
Fran Wolfe Monterey Bay Aquarium

meetings for which no notes are available:1996 Meeting Pacific Biological Station, Nanaimo, BC
1995 Meeting Wrigley Marine Science Center, Santa Catalina Island, California
1994 Meeting Friday Harbor Marine Laboratories, Friday Harbor, Washington
1993 Meeting Oregon Institute of Marine Biology, Charleston, Oregon
1992 Meeting Monterey, California
1991 Meeting Bodega Bay Marine Lab, Bodega Bay, California (this was the meeting at which the Cyamus name was decided upon, based on Alan Baldridge’s suggestion)
1990 Meeting Bodega Bay Marine Lab, Bodega Bay, California
1988 informal gathering at Monterey Bay Aquarium, Pacific Grove, California