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Presentations & Panel Discussion Abstracts

Alayon, Stephen B., David Baca, and Jeanine Scaramozzino: Succession planning in IAMSLIC and in aquatic and marine libraries.

Some IAMSLIC members have retired, and inevitably some will be retiring soon. The organization and their libraries will soon face open positions. This study will investigate how IAMSLIC member libraries respond to the need to prepare and develop future leaders in the organization and in their libraries. The study aims to document programs or activities in team building, recruitment and selection process for leaders and managers, “growing your own” leaders, and best practices in succession planning. The study aims to determine how IAMSLIC member libraries address leadership transition and transform services and staffing. It also aims to consolidate the concerns, opinions, and suggestions on how to sustain the IAMSLIC as an organization and continue the legacy of excellent leadership and continued cooperation among members. It will investigate the willingness, interests, and potentials of members to serve on a committee and the executive board. The information gathered could serve as the basis for training and mentoring programs for future IAMSLIC leaders and library directors.

 

Bazi, Bouchra and Rachida Houssa: Analysis of the documentary information of scientific and technical research of the Moroccan marine environment.

Since the beginning of the first decade of this century, the Moroccan scientific and technical media scene has witnessed a great development in the production of information favored by the evolution of information and communication technologies. The modernization and equipment in communication infrastructures of Moroccan institutions specialized in the production and the diffusion of the information contributed to the radiation of the research works in marine sciences. The results of these institutions’ efforts are presented in several products, in particular the portals of national institutes and documentation centers and their databases, which include their archives and archives of universities and scientific and technical institutes. This paper looks at the contribution of information and documentation systems in the creation and dissemination of Moroccan scientific and technical information in the marine environment. We will try to give a general overview of all existing Moroccan infrastructures and a detailed statistical analysis on the type of existing information, whether open source or restricted.

 

Diehr, Olivia Karin and Christian Heene: Nationwide “publish and read” agreements with publishers – the German Projekt DEAL.

The Projekt DEAL is a consortium of German libraries, universities, and research institutions with started negotiations with the publisher Elsevier in 2016. DEAL wants to set up nationwide “publish and read” agreements with publishers. By paying a lump sum to cover publication costs, all papers authored by German-based researchers would be published open access. This new payment model would certainly have a global impact. Besides Elsevier, there are ongoing negotiations with the publishers SpringerNature and Wiley. We will introduce the recent developments and discuss whether DEAL could be a model for other IAMSLIC libraries.

 

Fall, Assane: Role of marine Libraries developed in the ODINAFRICA have contributed to the development of oceanographic research in Africa: The case of researchers in Mauritania.

The ODINAFRICA project participated in training in the management of marine information librarians, the creation of a pan-African network of National Oceanographic Data Center (NODC), product development and targeted services for national and regional end users in African countries. Currently, over 40 marine-related institutions in 25 African countries, including Mauritania, have tried to address the challenges faced in access to data and information for coastal management. The NODC of Mauritania was established in 2001 under the Mauritanian Institute of Oceanographic Research and Fisheries (IMROP). The IMROP library has developed several products and services such as ODINAFRICA NODC and project websites, newsletters and brochures, ocean data catalogues (metadata), library catalogues, and directories of experts and institutions. IMROP’s librarians also participated in several training sessions on the management of marine information. In this paper, we first show that the project has strengthened capacity in marine library management and also in the provision of information at the library of IMROP. A questionnaire administered to twenty researchers at IMROP showed us how they used the different services and products available to them through the ODINAFRICA project. We also raise several questions to the end of the project, including the maintenance of the various services and databases.

 

Gbedo, Coff Ferdinando Rock: Access to marine and aquatic sciences information in Benin Republic.

Information production in our societies is getting more and more complex. In Benin Republic, Marine and aquatic information is produced by many organizations such as Ministry of Agriculture and Fishery, Institut de Recherches Halieutiques et Océanologiques du Bénin (IRHOB), Faculty of Sciences and Technic of Abomey-Calavi University, etc. It is clear that the functioning of those institutions will be affected by diverse types of information. What do we do to meet the growing information needs of these users? This paper lays emphasis on tactics used by the library of Benin Institute for Halieutic and Oceanographic Research (IRHOB) not only in following the national rhythm of information production in the field but also in providing its users with the appropriate information.

 

Hainghumbi, Andreas H.L.T.: Namibia marine data collection.

The paper will give an overview regarding to how the National Marine Information Research Centre collects its data’s and the functions of such data’s. This will include brief description of data collecting techniques used or applied by NatMIRC Scientists and the processes involved in transforming such data into information and the functions/role of such information thereafter.

 

Keita, Arame Ndiaye: Development and Introducing to the new website project of the Regional Group of IAMSLIC for Africa-AFRIAMSLIC.

AFRIAMSLIC is the regional group of the International Association of Aquatic and Marine Science Libraries and Information Centers (IAMSLIC) for Africa. IAMSLIC provides a forum for sharing ideas and resources within the various aquatic and marine science disciplines. IAMSLIC has six regional groups: AFRIAMLIC, Cyamus, EURASLIC, Grupo Regional Latinoamericano, Pacific Islands, and SAIL. AFRIAMSLIC aims to exchange and explore ideas and issues of mutual concern through cooperation within Africa and to build strong links with other national, regional and international aquatic and marine science libraries and information networks.

To enhance communication and resources sharing among members of the group and increase better access to information resources, an AFRIAMSLIC website will be developed under WordPress and hosted by IAMSLIC. The basic framework of the website is already created. The next steps will be the configuration and customization of the site as well as addition of new contents. The paper will report on the success and the challenges in the development of the website. The IAMSLIC conference in UGANDA in October 2018 will be used as an opportunity to introduce the new website.

 

Markland, Mary, Dave Baca, Kristen LaBonte, and Angela Clark-Hughes: From drips to tsunamis: Planning for disasters in your library.

Disasters strike every area of any country and affect libraries, large or small. From a water leak to something big like an earthquake, hurricane or fire, libraries need to have a plan of action for an effective response. Our panel discussion will include librarians who have survived disasters along with others who live in potentially hazardous areas. We will discuss disaster plans from a number of institutions of different sizes, collections and budgets as well as provide some best practices and resources for creating or updating your own plan.

 

Ota, Allyson: Building a tool to track and visualize reference statistics on a Google platform.

At the end of the Fiscal Year (FY) 2017, the NOAA Libraries Advisory Committee tasked all libraries to submit annual reports at the end of FY 2018 that including reference statistics. The NOAA Pacific Islands Fisheries Science Center (PIFSC) Library had no system in place to track reference statistics. An inquiry was sent out on an email distribution list for NOAA Librarians and another list for IAMSLIC members. This paper would like to share the results culled from the groups, and explain what we did at the PIFSC to install a cost-free reference tracking system with no fees except for the time it took the librarian to create it. A Google Form where results are manipulated in Google Sheets supplies results currently being used in monthly reporting to PIFSC management. A data visualization dashboard was later added after another NOAA librarian shared this free resource. While setting up this system, it was important to consider what information would be useful to track based on our organization and the services our library provides. Regular monitoring and interpretation of reference statistics can be a useful tool for managers and librarians to understand what their patrons need most and how time is spent.

 

Sakho, Cheikh Ibrahima: Inside the scientific paper.

Résumé Français: Le chercheur a une relation « charnelle » avec la publication scientifique. C’est en effet à travers l’article qu’il communique ses résultats et c’est à travers son écrit qu’il est évalué et l’évolution de sa carrière en dépend profondément.Jadis un simple vecteur de transmission des résultats, la publication scientifique devient progressivement un outil d’évaluation individuelle et collective des scientifiques et des institutions qui les emploient avant de se transformer au début du siècle dernier en de véritables modèles économiques en pleine transition. Cette présentation analyse les dessous de la communication scientifique.

English Abstract: forthcoming

 

Salanje, Geoffrey Francis: Strategies for Providing Access to Information no Matter the Location, Technological Access, and Patron: A Case for Malawi.

Malawi has a number of researchers located in various scientific institutions throughout the country who use information available in different formats. Apart from these researchers, the country has also scholars, policy makers, teachers, extension workers and farmers who seek information for various usages. Some of the uses of the information are literature review, teaching and learning, extension, planning, decision making, access to markets for farm produces and community education. Providing access to relevant information involve a number of players such as librarians, communication and information experts and broadcasters. Access to the information must be timely and in the right format considering that there is now advanced technology. The paper therefore talks of the various ways of accessing to relevant information in Malawi taking into consideration the available technology and the location of the information users. The paper also outlines the challenges faced by those involved in providing the needed information.

 

Schramm, Sally: National Science Collections Facility in South Africa. 

The South African Institute for Aquatic Biodiversity (SAIAB) is involved with the National Science Collections Facility (NSCF), part of the current South African Research Infrastructure Roadmap. NSCF is a project led by Prof Michelle Hamer of the South African National Biodiversity Institute (SANBI). The state of our scattered natural history collections is being audited. With these specimen collections recognized as fundamental for informing biodiversity research and for decision-making concerning socio-economic questions – both within South Africa, and globally – the aim is to create a central coordinating body to make these collections optimally discoverable. The Margaret Smith Library has been tasked with sourcing and digitizing field note books, photographs and other relevant material from our library collections and archival collections. SAIAB’s Specify databases of holotype specimens in the National Fish Collection and National Frog Collection, can be enhanced by article references, digitized and made Open Access where possible. The Library involvement with the NSCF project fittingly complements our existing contributions to the Biodiversity Heritage Library (BHL). SAIAB, along with SANBI, is one of the founding members of BHL Africa.

 

Taylor, Sally Taylor, Wenjing Dong, Heike Lust, Saida Messaoudi, Pauline Simpson, Aida Sogaray, and Jennifer Walton: Joint IODE-IAMSLIC Group of experts in marine information management in a transitional capacity.

IODE Associate Information Units: A new opportunity for marine information managers to participate at the global level. How can the marine information management community participate more actively within the International Oceanographic Data and Information Exchange (IODE) Network? Although there are National Coordinators for Marine Information Management, there has been no other mechanism for IODE to communicate directly with other marine information professionals, and it has been a challenge for IODE to reach the broader marine information community. This changed in 2017 at the 24th session of the IOC Committee on IODE when the Committee approved the establishment of Associate Information Units (AIUs). Interested regional or national projects, programs, institutions or organizations with information activities can apply to become an AIU, and if approved, benefit from the ability to influence the IODE Committee decisions on global marine data and information initiatives. Representatives from the Joint IODE-IAMSLIC Group of Experts in Marine Information Management in a Transitional Capacity (GEMIM-in-T), which was tasked with designing and managing the application process, will present this new opportunity to conference attendees. They will review the Terms of Reference, outline the benefits, describe the application process, and share progress-to-date. For anyone wishing to apply now, the AIU application form is available at: http://www.iode.org/aiu.